Why Simplicity Wins: The Case for Running Your Team Inside Lark
When teams get buried under too many apps, simplicity often feels like a luxury. One tool for chat. Another for calendars. Yet another for project tracking. The intention is good — each tool solves a problem — but the outcome is messy. People spend more time jumping between platforms than actually working.
This is where the lesson becomes clear: simplicity wins. It’s not about having the most apps, but the right one. Even the best project management tools can fall short if they force teams into fragmented workflows. What makes Lark different is that it doesn’t just organize tasks — it reduces the number of moving parts, pulling communication, data, and processes together into one streamlined hub.
Here’s why running your team inside Lark feels lighter, faster, and, most importantly, simpler.
1. Lark Messenger: Streamlined communication
Most bottlenecks start with miscommunication — threads lost in inboxes, pings scattered across chat tools, or updates hidden in personal DMs.
With Lark Messenger, communication lives in one place. Pinned messages keep essentials visible, while smart search surfaces the right conversation instantly. And when a decision in chat needs to become action, it can be converted into a task without leaving the thread. The result is communication that doesn’t just talk, but moves projects forward.
Lark Messenger is designed to be efficient, reducing distractions while enabling teams to stay focused. By organizing discussions into dedicated group chats and using threads for context specific conversations, Lark ensures that important information is never lost. Whether it’s quick updates or in-depth discussions, Lark Messenger has everything you need in one place.
2. Lark Calendar: A single source of scheduling truth
Scheduling should be simple, but in most companies, it’s one of the biggest drains. Double booked meetings, time zone confusion, endless “when are you free?” loops.
Lark Calendar changes the experience entirely. Real-time availability makes it easy to find the right time, while invites can be created directly from Messenger. On the other hand, you can easily copy and paste your Docs link in the event description, which Lark will recognize and
represent the Doc later, ensuring nothing falls through the cracks. Meetings stop logistical headaches and start being opportunities for progress.
With Lark Calendar, team members can view each other’s availability in real-time, making scheduling more efficient than ever. This also eliminates the need to switch between apps to find the right time or chase down meeting details. Lark turns scheduling into a simple, intuitive process, ensuring teams are always aligned and time is spent on what really matters — the work itself.
Lark Calendar
3. Lark Approval: Decisions at the speed of work
One of the silent killers of productivity is waiting for approval. Leave requests, expense claims, or project sign-offs can stall in inboxes for days.
Lark Approval solves this by letting employees submit requests in seconds, while managers receive real-time notifications to respond immediately. Every decision is logged for transparency. This is what a true automated workflow looks like: faster, visible, and free of bottlenecks.
By streamlining approvals, Lark eliminates the lag time that often accompanies traditional approval processes. Whether it’s simple requests or complex project sign-offs, Lark Approval ensures the process is quick, transparent, and easy to track. No more chasing down managers or waiting for email replies — everything is handled instantly.
4. Lark Base: Simplicity over spreadsheet chaos
Spreadsheets start as a lifesaver and end as a nightmare. Multiple versions, manual updates, and missed changes make them fragile and time-consuming.
Lark Base gives teams a clean way to organize data without spreadsheet chaos. Views can shift between table, Kanban, or calendar depending on what’s needed. Automations update records without human intervention. Most importantly, everyone works from the same dataset. By turning complexity into clarity, Base makes scaling simple.
Lark Base provides a lightweight solution to managing tasks, projects, and data without the frustration of spreadsheets. It’s adaptable, so teams can manage everything from individual tasks to team-wide projects seamlessly. Automation ensures records are updated in real time, reducing the need for manual tracking and keeping everything organized. By consolidating everything in one platform, Lark Base eliminates the need for separate tracking tools, making scaling and project management effortless.
Lark Base
5. Lark Docs and Wiki: Knowledge that stays accessible
Information is only useful if people can find it. Too often, knowledge gets scattered across email attachments, outdated files, or shared drives no one checks.
Lark fixes this with Docs for co-editing and collaboration, and Wiki for storing finalized resources. Because they connect directly with Messenger, Calendar, and Base, knowledge never gets siloed. Teams don’t just create documents — they create a living, accessible knowledge base.
With Lark Docs, teams can work together in real time, keeping track of revisions and comments effortlessly. Lark Wiki stores finalized documents, ensuring that everything is easily searchable and accessible. Whether creating new documents or referencing past work, Lark Docs and Lark Wiki ensure that valuable knowledge is never lost, making it easy for teams to stay aligned.
6. Lark Meetings: From talk to action
Meetings aren’t bad in themselves; what happens afterward usually is. Decisions get lost, follow ups don’t happen, and context disappears for those who missed the call.
Lark Meetings addresses this by auto-generating transcripts and highlights, linking action items directly to Docs or Base, and sharing recordings in Messenger. Instead of being standalone events, meetings become part of the team’s workflow — making them actionable instead of forgettable.
With Lark Meetings, every meeting becomes a chance for the team to move forward. Transcripts capture key points, action items are immediately linked to tasks in Base, and the entire meeting is recorded and stored for easy reference. This keeps everyone in sync, whether they attended the meeting or not, ensuring that important decisions and next steps are always tracked and followed up on.
Lark Meetings
Conclusion
At the end of the day, simplicity is more than a nice-to-have — it’s a competitive advantage. Every extra tool adds complexity, and complexity adds friction. Lark’s approach is to remove those layers, giving teams one environment where communication, scheduling, data, and approvals work together.
Instead of stitching together five apps, teams gain clarity and flow inside a single platform. That’s why leaders increasingly view Lark not just as a productivity tool, but as the business process management software that keeps operations running smoothly.
If your team feels weighed down by digital clutter, maybe it’s time to test a simpler approach. Run your team inside Lark, and you’ll see: less juggling, more doing, and workflows that feel effortless.